Both footnotes and endnotes in Word 2016 contain bonus information, a clarification, or an aside to supplement text on a page. Each is marked by a superscripted number or letter in the text1.
To insert a footnote go to your document and click on your word then, click on the INSERT FOOTNOTE button to insert a footnote. When clicked in this option first, a number will add to your word. When clicked in this option first, a number will add to your word.
1 See? It works!
The difference between a footnote and an endnote is in the placement: A footnote appears on the bottom of the page and an endnote appears at the end of a document. Otherwise, both references are created in a similar way:
- Click the mouse so that the insertion pointer is to the immediate right of a word or text that you want the footnote or endnote to reference.There’s no need to type the note’s number; it’s done automatically.
- Click the References tab.
- From the Footnotes group, choose either the Insert Footnote or Insert Endnote command button.A superscripted number is inserted into the text, and you’re instantly whisked to the bottom of the page (footnote) or the end of the document (endnote).
- Type the footnote or endnote.
- To return to where you were in the document, press Shift+F5.The Shift+F5 keyboard shortcut returns to the previous spot in your document where you were editing.
Here are some footnote endnote notes:
- The keyboard shortcut for inserting a footnote is Alt+Ctrl+F.
- The keyboard shortcut for inserting an endnote is Atl+Ctrl+D.
- If you’re curious, you’ll want to know that the keyboard shortcut Alt+Ctrl+E enables and disables Word’s Revision Marks feature.
- The footnote and endnote numbers are updated automatically so that all footnotes and endnotes are sequential in your document.
- To browse footnotes and endnotes, click the References tab. In the Footnotes group, use the Next Footnote button’s menu to browse between footnote and endnote references.
- You can preview a footnote’s or endnote’s contents by hovering the mouse pointer at the superscripted number in the document’s text.
- Use the Show Notes button (References tab, Footnotes group) to examine footnotes or endnotes as they appear on the page.
- To delete a footnote or an endnote, highlight its reference number in the text and press the Delete key. Word magically renumbers any remaining footnotes or endnotes.
- To convert a footnote to an endnote, right-click the footnote’s text at the bottom of the page. Choose the command Convert to Endnote. Likewise, you can convert endnotes to footnotes by right-clicking the endnote text and choosing the command Convert to Footnote.
- For additional control over footnotes and endnotes, click the dialog box launcher button in the Footnotes group. Use the Footnote and Endnote dialog box to customize the reference text location, format, starting number, and other options.
Try-it!Transcript
Footnote font, footnote font size, footnote superscript, and footnote spacing - this video will explain how to change these attributes.
Change the footnote font size, and formatting
To change the font, size and formatting of footnotes:
- Click the HOME tab, and then in the Styles group, click the arrow for more options. Or, press ALT+CTRL+SHIFT+S.
- At the bottom of the Styles pane, click the Manage Styles button.
- For Sort order, choose Alphabetical.
- Do one of the following:
• To change the formatting of the footnote numbers, select the Footnotes Reference Style.
• If you want to change the formatting of the footnote text at the bottom of the page, select the Footnote Text Style. - Click Modify, and then change the formatting options (font, size, and so on). For even more formatting options, click the Format button in the lower-left corner.
Want more?
![Change footnote word 2016 Change footnote word 2016](/uploads/1/2/5/7/125732905/306810919.png)
You have inserted footnotes, but maybe you don't like the size of the number.
So, for example, we have a little superscript three here.
Maybe, you want that footnote number to be bigger, or perhaps you don't want to use superscript, or maybe, this text down here, you want it to look a little different.
![Word Word](/uploads/1/2/5/7/125732905/632874734.jpg)
Maybe, you want to change the font or the size or the spacing.
You can do all that, and the way we do that is we use Word Styles.
Now, if you have used Word Styles before or even if you haven't, they are up here on the HOME tab, okay?
And you've got your Heading Styles up here.
But Word uses Styles to display this little footnote and to make this text look good down here in your notes pane, okay?
It uses some behind-the-scenes Styles for that.
So to get to those behind-the-scenes Styles, we're going to go to this little arrow, and we're going to go down here to this Manage Styles button.
And then we want to look for the footnote reference style, so we are going to go ahead and choose alphabetical here, and then find it in here. There it is, Footnote Reference.
Okay? We are going to modify that style, and we are going to modify the font.
Incidentally, this is where you can turn off that Superscript setting if you don't want your numbers raised, but I happen to like that, so that's fine.
I just want to make my superscript numbers bigger, so I'll choose that setting there, and click OK and then OK again.
And then with the final OK button, you'll see here that the superscript numbers are now bigger, and you might even say they are a little more readable.
Okay. Now what if you want to change this text here? How do you do that? How do you change the style of that?
Again, you go to the Manage Styles button, and then because we selected that footnote text, that particular style is now selected for you in this dialog box, so that makes it handy.
You don't have to hunt around for the right style.
And then you can click Modify, Format, Font like we did before, and then you could change the font here if you want.
I'm going to choose Courier New, and I'm going to make it Italic, and then I'll keep the size the same. That's fine.
Click OK, and then I'll change the Paragraph spacing here. I'll make it 1.5 lines, and I'll add a Hanging indent too.
What the hanging indent is going to do is - it's going to move these second lines of this note text underneath the first one, so the 'A' here is going to move under the 'F', and the 'M' is going to move under the 'E', okay?
So we'll click OK, and there we go.
We have got now our note text in that Courier format, and we have got our spacing and that hanging indent all working nicely.
So that's how to change your footnotes, both the numbers and the explanatory text.
For more information about footnotes and endnotes, see the course summary.